Feb 2026: New Feature - Restricted Assets

Assets marked as Restricted can only be issued to authorised individuals or companies, preventing accidental or unauthorised sign-out and strengthening security by design.

The feature provides:

• Clear visibility of who holds each asset and when it is due back

• Automatic highlighting of overdue items

• SMS and email reminders to support timely returns

• A complete, time-stamped audit trail available 24/7/365
  

Restricted Assets reduce risk, improve accountability, and replace manual controls with system-enforced governance, ideal for security-led and multi-tenant environments.

In detail...

Secure control for high-risk assets

The Restricted Asset feature within Asset Management is designed for organisations that need additional control, accountability, and assurance when issuing high-risk or sensitive assets such as master keys and specialist equipment.

By combining role-based authorisation, real-time visibility, and automated audit trails, Restricted Assets ensure that only approved individuals can access critical items — without slowing down day-to-day operations.

What makes an asset “restricted”?

Restricted Assets are items that require additional authorisation before they can be issued. 

Once marked as restricted, these assets can only be issued to approved people or companies, eliminating the risk of accidental or unauthorised sign-out.

Built-in authorisation controls

Restricted Assets are protected by two layers of control:

1. Asset-level restriction: Assets can be flagged as Restricted, clearly identifying them as high-security items that require additional approval.
   

2. Person or company authorisation: Only individuals or companies that have been explicitly authorised can receive Restricted Assets.
   

This ensures sensitive assets are never issued to the wrong person,  even by mistake.

Real-time visibility & oversight

Building and security teams have full visibility of restricted assets at all times:

• See who currently holds each asset

• View due-back dates and times
  
• Instantly identify overdue items, clearly highlighted for action
  
• Search and filter assets to locate specific items quickly
  

Dashboards provide immediate insight into asset status without the need for manual checks or paper logs.

Automated reminders & reduced risk

To minimise loss and delay:

• Automated SMS and email reminders are sent shortly before assets are due back
  

• Overdue assets are clearly flagged for follow-up
  
• Managers can intervene early, before issues escalate
  

This proactive approach significantly reduces asset loss, downtime, and operational risk.

Flexible issuance – one asset or many

Restricted Assets can be issued:

• Individually

• Or in bulk (multiple assets issued to the same recipient in one action)
  

This is ideal for shift handovers, contractor onboarding, or issuing multiple items together — while still maintaining full control and traceability.